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Physical Plant Manager



Department of Facilities, Working title of Custodial Services Supervisor

The University of Wisconsin River Falls, a member of the University of Wisconsin System, is located in scenic west central Wisconsin, 30 miles from the multi-cultural, multi-ethnic cities of Minneapolis and St Paul. Year-round arts, cultural and recreational events are easily accessible from River Falls. UWRF's 6,500 undergraduate and graduate students pursue degrees in four colleges: Arts and Sciences, Education and Professional Studies; Agriculture, Food and Environmental Sciences; and Business and Economics

The University provides an excellent environment for learning, emphasizing the importance of faculty-student interaction in classrooms, laboratories, academic advising, and co-curricular activities. A favorable student-faculty ratio affords opportunity for meaningful interchange between faculty and students. Strong interests in teaching, research and community service are highly valued. More information about UWRF can be found at:

The Position:
The Physical Plant Manager I position, has working title of Custodial Services Supervisor with the direct responsibility of overseeing the day to day activities of custodial operations in academic buildings including the supervision of about 15 permanent custodians and at least 50 student custodians. The position provides support in budget preparation and project development and oversight. In addition the position has responsibility for campus event support and activities. The position reports to the Sustainability and Custodial Supervisor. Work is performed under general supervision.

Specific Duties and Responsibilities:
65% A. Supervision of Custodians, Limited Term and Student Worker Positions
1. Assign work areas, duties, schedules and responsibilities to subordinates.
2. Participate in and make recommendations for personnel transactions including hiring, transfer, promotion, discipline, and adjustment of grievances.
3. Perform ongoing evaluations of employee performance (including quality and quantity of work), work assignments and schedules. Report results to supervisor. Counsel employees and recommend appropriate action when warranted. Conduct annual performance evaluations.
4. Schedule and supervise the allocation, distribution and transportation of supplies and equipment.
5. Conduct/participate in, departmental meetings to facilitate communication in both directions of the organization.
6. Conduct training sessions to ensure the proper and safe use of equipment and supplies and to promote overall job knowledge and safety.
7. Conduct new employee orientation.
8. Maintain records of employee assignments, attendance, schedules and evaluations. Approve and/or assign vacation, overtime, work reports, etc., in accordance with established policies.
9. Evaluate, develop and implement effective cleaning techniques and schedules.
10. Recommend policies, procedures, safety, and training programs.
11. Recommend goals and measurable standards of quality and quantity of work performed.
12. Assist in ordering supplies. Inventory and maintain records of supplies and recommend equipment purchases.
13. Report needed building and equipment repairs through the work order system and call in emergency situations to the appropriate department.
14. Meet with faculty, staff and students to ensure service responsibilities are met.
15. Represent Custodial Services at staff and planning meetings when appropriate.
16. Attend training and development seminars.
17. Provide notification to supervisors and campus police of vandalism, theft, or other prohibited conduct.
18. Review and approve on – line employee absence and time entry.
19. Collect and process new student employee hiring paperwork and set up in the payroll system.

20% B. Campus Moves, Surplus Property, and Refuse and Recycling Support
1. Provide feedback and support in the administration of the campus refuse and recycling contract.
2. Assist the Campus Surplus Property Program by working with and coordinating staff to collect and deliver items.
3. Schedule, coordinate, and assist with campus moves, set-ups and special events.
4. Assist with regularly scheduled public sales.
5. Assist with the administration of on-line surplus auctions.

10% C. Performance of Custodial Duties
1. Perform custodial related work duties when needed to assure the needs of the University are met.
2. Assist custodians in the performance of major projects.

5% D. Miscellaneous
1. All other duties as required by supervisor and university needs.
2. Be available for emergency on call situations.
3. Participate in the on-call coverage for Facilities Management.

*Bachelor’s degree and/or three years custodial work experience preferred
*Two years of experience directly supervising others preferred

Must possess the ability to:
*Communicate effectively with supervisor, coworkers, contractors, and customers.
*Effectively supervise staff.
*Strong interpersonal skills, working with diverse groups of individuals and building partnerships. Must be a team player able to work comfortably and effectively in cross-functional teams with people at all levels of the organization.
*Excellent oral and written communications skills, comfort with public speaking, ability to listen and learn and engender trust among various constituencies.
*Exercise good judgment at all times.
*Organize work tasks logically and efficiently.
*Recognize safety concerns and adhere to safety procedures.
*Recognize and communicate building problems and concerns.
*Use or learn to use various custodial equipment, cleaning and miscellaneous chemicals.
*Read labels and follow instructions.
*Work independently or as part of a group.
*Perform manual labor including lifting of up to 50 pounds or more.
*Possess a valid driver’s license.
*Demonstrated analytical, problem solving, organizational and management skills.
*Demonstrated ability to manage and prioritize multiple tasks, and to work with shifting priorities and schedules.
*Maintain records manually and electronically.
*Use a personal computer including word processing, spreadsheet, group calendar, and electronic mail, payroll system, campus scheduling system.
*Manage a variety of staff and projects simultaneously.
*Develop and present training and orientation programs.

Core Competencies
Communication -Timely communicates with styles that are approachable and respectable; engages in active listening by holding interruptions and responding concisely.
Customer Service - Engage in all job-related interactions and activities with contacts from within and outside the University in a courteous and professional manner.
Change - Willingly anticipate, identify and adopt change.
Organization - Manage multiple tasks and effectively organize work to be as productive as possible.
Leadership - Support and nurture others in identifying potential solutions to work-related challenges.

Online applications are REQUIRED at:

Letter of interest specifying qualifications and experience (cover letter)
Provide the names, addresses, telephone numbers, and e-mail addresses of three references who can specifically comment on your experience and professional preparation (references).
An unofficial transcript (official copies of transcripts will be required if hired), are optional.

Inquiries should be addressed to:
Sarah Meyer
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials by May 31, 2017. A criminal background check will be completed on final candidates.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-3926.

UW-River Falls Diversity Statement: We declare that diversity and inclusivity are core values. We dedicate ourselves to build a culture grounded in principles of equity, social justice, and excellence. We fundamentally affirm and embrace the multiple identities, values, belief systems, and cultural practices of all individuals and communities. We will address fundamental issues of bias, discrimination, and exclusion.

The University is committed to creating an educational community which enhances student awareness and appreciation of diverse ethnicities and cultures and identities which actively supports tolerance, civility and respect for the rights and sensibilities of each person without regard to economic status, ethnic background, political views, sexual orientation, or other personal characteristics or beliefs. Awareness of and sensitivity to diverse ethnic and cultural heritages are especially sought in applicants.

UWRF is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran status, and membership in the national guard, state defense force, or any other reserve component of the military forces of the United States or the State of Wisconsin. All persons, especially women, persons of color, people with disabilities and protected veterans are encouraged to apply. Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.

For a copy of the UWRF campus safety information, see or call University Police at (715) 425-3133 for a paper copy. This material includes crime statistics (Annual Security Report) and information on crime prevention, sexual assault, and drug/alcohol issues.